Terms & Conditions

“We/us” Vilnius Stag Weekend ltd.

The term “the event” refers to any and all holidays, accommodations, activities and functions that we have advertised or organized.

“You” refers to the person signing the booking form and is to include all the anyone whose behalf you may have signed on.

“Supplier” refers to any person or company providing any portion of the event.

“Price” refers to the event’s total cost.

Terms and Conditions
The contract existing between us and you is governed by the following terms and conditions, excluding alternate terms and conditions, save for any the law implies. No version of the terms and conditions outlined here is to be considered valid unless stated in writing that has been signed by both the company director and yourself.

Contract’s Formation
No contract is to arise between us and you until the time we have received your deposit payable, as well as us having sent you a confirmation in writing. (This is possible to be in email form) of your booking’s acceptance by us.

Lead Name
On any form of booking you have with us, the leading name is to accept the complete responsibility to collect the total balance payable of the booking, and also indemnifies Vilnius Stag Weekend from any losses gained from an individual in your group failing to pay. The group’s lead name is to ensure that all members of the group are aware that they are to be bound by the terms and conditions we hold. The group’s lead name is also to be responsible when it comes to completing the guest list online; they are to do this on behalf of al involved in the booking. It is to be understood that anyone booking via telephone or emails accepts and agrees to the terms and conditions we hold.

Payments and Deposits
At time of the booking, deposits are payable; the payment balance is split into the phases as follows:

During time of the booking, an agreed non-transferable non-refundable deposit is to be payable.

After the initial deposit’s receipt, another non-transferable non-refundable deposit is to be due within a maximum of five weeks (thirty-five days).

No less than six weeks (forty-two days) before the event’s start date, the final balance must be paid. If money has not been paid by this time, a £10 charge will apply per person.

In the event your deposit payments are not made by the given due dates, you are to be deemed that you have cancelled the event.

We use deposits to enter contractual agreements for you, on your behalf; these deposits are non-refundable. Payments are able to be made using a valid Credit or Debit Card, or through an online bank transfer. Should there be a price increase, you will be notified by us.

All Debit and Credit cards are to be subject to a surcharge of 2.7% of the total price of any transaction.

Our Cancellation
Any part of the event may be cancelled by us:

Due to safety concerns as a result of weather conditions our suppliers or us consider to be adverse. Any varied concerns for safety unable to be overcome may also lead to your event’s cancellation; If, within reason, we believe you have potential to cause damage or harm on our reputation of us or our suppliers, or to damage our supplier’s property; Our supplier’s inability to host your event for whatever reason; If the event is impractical or uneconomical to be held due to changes you may wish to be made to the booking; In cases where the entire event is cancelled, we are to make our best effort have the event rearranged on a date that is mutually convenient, or to provide you with a refund of the event’s cost. Save as stated above, we are to be under no liability in regards to event cancellation.

Your Cancellation
As the agent representing the group members, the Group Leader reserves the right to cancel any arrangements in regards to all group members. In the event you desire to cancel a portion of or your entire booking, this may be done at any point in time prior to 42 days before your package’s start date, but you are to lose the entirety of monies already paid for the booking. Within the 42 days before your start date, if all or a portion of your party are to cancel the booking they made or if we have entitlement to consider the booking cancelled as according to the Booking Conditions, a cancellation charge will be levied on the shown scale within the table found within clause D1. The charges listed there have been based off of the estimated cost incurred with canceling the arrangements made for you as well as the losses and expenses likely to be suffered on our behalf in the event that we are unable to resell the package. In the event that anyone in your booking finds themselves unable to attend for whatever reason, the place in the booking is possible to be transferred to another person or people you suggest and who we find acceptable, though this is subject to these terms:

We must be provided in writing with complete details concerning who is not to attend and who you wish to attend in their stead. This information is to be received a minimum of 7 days prior to departure.

In the event the change is possible to be made, you are expected to pay amendment fees, noted within clause C1.7, along with any additional costs incurred in making the change.

Any traveler replacing one who does not wish to attend is to agree to the Booking Conditions, as well as any additional requirements applying to the booking prior to the change’s finalization. In the event that the travel arrangement’s full cost should have been previously paid at the time of the change’s request, this is to be paid as well prior to the change’s finalization.

In the event that a group member cancels their booking and you are unable to fill their place, you may be required to pay for additional supplements regarding your accommodation such as under-occupancy or single supplements.

If you are to cancel, you are still required to pay amendment charges, which will have arisen prior to the cancellation, as well as any paid deposits to finance any pre-booked services or items.

Cancellation Charges:

Over 42 days:

What you are to receive in the event that a Significant Change is made by us—only return of deposit

What you are to receive in the event of our cancelation—only return of monies paid

Cancellation Charge in the event of your cancellation—Retention of any paid monies

Ranging between 42 and 7 days

What you are to receive in the event that a Significant Change is made by us—Paid monies returned regarding the affected arrangement of the significant change

What you are to receive in the event of our cancellation— only return of monies paid

Cancellation Charge in the event of your cancellation—The complete price for every group member who cancels

Under 7 days

What you are to receive in the event that a Significant Change is made by us—Paid monies returned regarding the affected arrangement of the significant change

Provision of an Event Failure
In the event that, as a result of circumstances out of our control, we are unable to provide an event as a result of things such as; premises closure, trading ceasing, supplier management change, your group is to be provided with an alternate event. If this is impossible, you will be provided with a refund of the event’s cost.

Accommodation
If accommodation is included in your booking, the accommodation named is to remain confidential to Vilnius Stag Weekend and is only to be disclosed to you with the receipt of the secondary deposit’s completion, along with confirmation in written form from the supplier. Room types used for the booking may be dormitory style, quad, triple, twin or single, including either en-suit or shared bathroom facilities. Your booked accommodation’s location is to be deemed located centrally by our discretion. In the event you are to find yourself unhappy with your accommodation’s location, we will attempt to move you to an accommodation to suit you better, though you are to be liable for cancellation fees incurred, any price increase, and lastly, a £50 administration charge.

Meals
Accommodation bookings do not include breakfast, unless stated otherwise. The breakfast you are to receive is to be confirmed at your arrival to your accommodation. Meals from restaurants could require the group leader to complete a pre-order. This is to be completed to be returned to either the venue or us, as required. In the event that the pre-order is incomplete, we are to accept no liability in regards to unprovided meals or delays to provide your meals. We will put forth our best effort to meet any specific dietary requests to please any group member, but fulfillment of these requests cannot be guaranteed. We are to accept no liability in the event that our suppliers find themselves unable to fulfill these requests. We accept absolutely no liability for your group’s late arrival.

Surcharges and Alterations We Apply
In the event that circumstances we are unable to control cause us to substitute an alternate supplier or alternate event (accommodation included) you are to be informed of this as soon as possible. You are to pay the additional cost incurred because of any such change. If these changes are, according to Vilnius Stag Weekend, substantial enough to significantly alter your event and you find yourself unwilling to go along with them, you are entitled to cancel your event and receive a refund of the event’s cost.

Surcharges are possible to be applicable when an event has a minimum requirement for the amount of participants and your group fails to meet this number. We are not to be held responsible if this leads to the event’s cancellation, and alternatives are possible to be offered of greater or equal price. In the event that the value exceeds that of the previous event, you are to pay the price difference. If the group’s final number is odd, a single supplement surcharge is to be applied when the event or booking (accommodation included) is dependent on number.

Alterations You Made
We are to attempt to accommodate all reasonable changes you request to be made on the event. These requests are to be made with us rather than the suppliers, and are to be made in writing by the group leader. You are not to deem these changes to have been accepted until you have received a confirmation in writing. If you desire to change the number of participants in your event, this may be done six weeks prior to the event’s start date. After that date, amendments are to incur a £50 administration charge per person. Changes regarding arrival or departure dates and changes in destination are to be subject to administration charges. It is not to be guaranteed that price changes will be pro-rate, but this is to depend upon whatever arrangements we find ourselves able to arrange with the suppliers we have. Subject to the agreement we have in writing, you reserve the ability to transfer the booking you made onto someone who lines up with all applicable conditions regarding the event.

Administration Fees 

Obligations You Hold
You are to behave in a courteous, responsible and safe manner at all times; comply with any and all instructions given; codes of practice and regulations given by our suppliers or us; ensure your compliance with any age restrictions our suppliers may impose; ensure your compliance with every arrival time, as well as dressing appropriately for all events. If these obligations are breached, we reserve the right to curtail or cancel any portion or the entirety of your event, and in the case of those circumstances, you are not to be entitled to any form of a refund. You are to take our suitable insurance regarding your needs (this includes delays regarding events involving travel over air, sea or land) prior to the event.

Obligations We Hold
We are to take reasonable skill and care when it comes to arranging your event and complying with all laws applicable to your event; where it is possible, we will reschedule your event rather than canceling it, or offer you a refund. All photographs used on the website we have, or in literature (quotations included) sent to you by us are used only for marketing purposes and do not always represent the entirety of the actual products you are to receive.

Feedback from Customers
If you find you have an issue on your booking, you are to contact whatever person is appropriate at your earliest opportunity. If there is no valid reason for you to have neglected reporting your issue to the appropriate people, we are not to be considered liable for your complaints. If issues are unable to be resolved to satisfy you, you are to write to us within the 7 days proceeding your event’s conclusion. Outside of this time period, no complaints are to be accepted and you are to be deemed satisfied with the event and service’s every aspect. Correspondence will be acknowledged within 28 days and we will endeavor to handle the complaint as fast as we possibly can manage.

Contracts (Rights of Third Parties) Act of 1999
 

No portion of the agreement here is to confer on any third party any sort of right or benefit to enforce this agreement’s terms.

Free Place Promotion
In cases where it is offered, a free place is to be allocated upon both parties (over one group booking) so long as every booking meets any required minimum numbers stated on the individual booking paying the total price for a person. Both groups are required to pay the complete cost (this is based on minimum requirements) for the promotion to be applicable.

Jurisdiction
This agreement is to be construed to agree with Lithuanian laws, and Lithuanian courts are to have jurisdiction exclusively in dealing with disputes that may arise between our suppliers or us, and you.

Vilnius Stag Weekend Price Matching Promise
The price matching promise we hold has been based on every portion of a booking matching identical parts of the weekend quoted from a competitor, with inclusion of accommodation’s star rating, options for activities, available menus, dates of travel and group numbers. This is only applicable prior to the booking you make with us.

Changes Regarding the Terms and Conditions
It is possible we will need to make changes to the terms and conditions. These changes are only to be made by us and will not be made by any sort of third party member. The right is reserved for us to improve or amend the terms and conditions, and we are not required to inform you before doing so. In necessary circumstances to make changes, you will be forwarded a copy with the changes. All reservations are to abide by the terms that have been amended, excluding reservations that have already been made.